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From inquiry to invoice
A complete rental toolkit: a public page for your spaces with photo galleries, easy inquiries, a list of interested renters, a bookings calendar, proposals, contracts, invoices, payments, and event sheets.
Why clubs need it
Hall rentals often pay the club's bills, yet they run on an inbox, a paper calendar and a folder of contracts. ClubWorks Rentals gives your hall its own workspace, and gives guests a proper way to check dates and ask.
The old way
Rental requests live in email inboxes
With ClubWorks
Every inquiry lands on one board with its full history, from the website or the phone.
The old way
Double bookings and unclear availability
With ClubWorks
One calendar shows every room, booking, hold and inquiry, so dates never collide.
The old way
Contracts, deposits, and event details scattered across paper files
With ClubWorks
Proposals, contracts, invoices, payments and event orders stay with the booking.
Hall Rentals, at its best
Each booking shows where it stands, from date held to paid in full, and what to do next.
Deposits, balances and overdue invoices in one place, without a spreadsheet.
A public page with room photos and a Check a date form, plus a client page where renters follow their booking.
One club, three views
ClubWorks Rentals · Today
Rental staff get their own area with a dashboard, calendar, inquiries, bookings, spaces, billing, documents, tasks, contacts, and reports.
Club website
Members and guests browse spaces with photos and send inquiries from the club website or mobile app.
Club website on a phone
The app matches the website's rental pages: browse spaces, swipe through photos, and send inquiries. Rental staff also get a management dashboard on their phones.
What it can do
What comes with hall rentals on ClubWorks, in plain words.
Public rental page with space photo galleries, amenities, capacity, and an availability calendar
Track each inquiry from first contact to booked, with follow-up reminders and a full contact history
Bookings calendar with month, week, day, and list views, printable and filterable by room
Proposals, contracts, invoices, payment tracking, and banquet event sheets
Space listings with photos, capacity, amenities, pricing notes, and control over what shows publicly
A client page where renters see their contract, payments and event details
Room pages with photos, capacity, prices and open dates
Online deposits, more ways to e-sign, and automatic follow-ups are planned.
Where this part is heading. Anything not in today's product is only included if we agree on it with you.
Inside ClubWorks Rentals
Five screens your rental coordinator will live in, from the morning to-do list to the final payment.
Today
The Today screen opens on the to-do list, money still owed, open inquiries and the next big event.
Inquiries
Inquiries move from New to Talking, Tour booked, Proposal out and Holding, each card with the party, date, guests and budget.
Calendar
Month, week, day and agenda views, color-coded by room, with holds and inquiries clearly marked.
Booking
A seven-step progress bar runs from date held to paid in full, with the one next step spelled out.
Money
Payments received, amounts owed and overdue invoices, so the treasurer never has to ask.
Better together
Every part of ClubWorks shares the same member records and the same login, so these fit together without extra setup.
